25th Annual California
Charter Schools Conference
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25th Annual California
Charter Schools Conference
Exhibitor FAQ

Below are some of the most common questions we receive from exhibitors. If you can’t find the information you need below, please contact Exhibit Management at 541.346.3537 or exhibits@ccsa.org

Current contracted exhibitors may log in to the Exhibitor Services Portal for the most up-to-date information on services and ordering options throughout the conference cycle.

Where can I find my login information to the Exhibitor Services Portal?
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If you’re a confirmed exhibitor, your login credentials were sent to you via email in your booth reservation acknowledgment. If you have trouble locating the information, please contact us.

Who attends the conference?
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The California Charter Schools Conference attracts more than 3,500 California-based charter school leaders, teachers, board members, developers, business managers and policy makers. For more detailed profiles, please visit last year's demographics page. Check back for updated demographic information.

Will there be opportunities for exhibitors to speak and give presentations?
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Apply to present at CCSA 2018 through the Annual Call for Proposals (CFP) starting August 2017. All proposals will be due October 2017. For more information and to submit a proposal, please review the Exhibitor Presentation Best Practices. For further questions, please contact: program@ccsa.org or 541.346.3537.

Does carpeting/furniture/electric come with my booth? How do I order additional furnishings?
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Everything included in your booth package is listed under booth package. Additional furnishings and services can be purchased through the exhibitor manual, which includes detailed information on exhibitor activities, important exhibit guidelines, shipping, utilities and special services, and other exposition logistics. All contracted exhibitors have access to the exhibitor manual online through the exhibitor services portal, available in January 2018.

NexxtShow, the official general services decorator and drayage contractor for the exhibit, will maintain a service desk in the exhibit hall during installation, exhibit hours and dismantling. Contact NexxtShow at:

help@nexxtshow.com
877.836.3131

Are there any restrictions on what I can include in my booth?
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The answer to this question depends on your booth size and configuration. Please consult line item 2 in the CCSA 2018 exhibit rules and regulations for more information. Decorations such as balloons, hanging signs and banners are subject to approval. Please refer to the exhibit rules and regulations for a detailed description of the rules, regulations and liabilities governing the CCSA 2018 exhibit. All hanging signs and specialty booth designs require written approval from Exhibit Management. If you have any questions about your booth design or approvals you think you will need to ensure successful booth installation onsite, please contact Exhibit Management.

Do you have booth spaces that are smaller than 10' x 10'?
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We do not offer booth spaces smaller than 10' x 10'. If you wish to increase the size of your booth, please contact Exhibit Management with your request. Booth pricing is based on 10′ x 10′ increments.

Are there discounts available for nonprofit organizations?
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The exhibit space pricing structure is the same for every company, regardless of tax status or affiliation. However there are discounts available based on revenue, vendor membership status and deadlines. Please see pricing and benefits for details on booth rates.

How can I get an invoice or a W–9 form?
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Invoices and W-9 forms are readily available in the Exhibitor Services Portal under “Account Services.”

How can I pay my account balance? Can I pay by credit card over the phone?
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We cannot accept credit card payments over the phone. You can make a credit card payment at any time by logging in to the Exhibitor Services Portal and selecting “pay account balance.” You may also pay by check. Make checks payable to California Charter Schools Conference and send to:

California Charter Schools Conference
Exhibit Management
1277 University of Oregon
Eugene, OR 97403
How can I update my company name, company contact, email address, etc., for exhibit logistics purposes?
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You can update your company’s contact information, organization description or product/service categories through the Exhibitor Services Portal under “Submit Organization Profile.” Changes to your company name must be submitted in an email to Exhibit Management.

The 25th annual conference will be held March 26–28, 2018 in San Diego, CA at the San Diego Convention Center.