|August 15, 2017||Call for Proposals submission system opens|
|September 29, 2017, 11:59 p.m. PST||Extended Deadline to Submit Presentation Proposal|
|November 3, 2017||Speakers notified of acceptance/decline
All CCSA Annual Conference programming will be up and available for review by attendees. In 2017, CCSA will be providing a unique URL to each presenter so that you can promote your own session.
|November 15, 2017||
Deadline for any edits to session for program and signs
|November 15, 2017||Deadline to confirm participation, upload presenters' headshots and update bios through Presenter Portal|
|January 26, 2018||Early deadline to register (exhibitors—check with your booth manager)|
|January 19, 2018||Deadline to submit order for poster printing|
|February 2018: TBD||First day for advance shipments of your presentation (if you are planning to ship them to the event) for arrival with the decorator|
|February 28, 2018||Deadline to upload presentation materials — REQUIRED|
|March 2018: TBD||Last day for advance shipments of your presentation materials (if you are planning to ship them to the event) to arrive with the decorator; please plan to hand-carry materials to the event after deadline|
|March 9, 2018||Deadline to update primary on-site contact person|
|March 20, 2018
|Mid April 2018||Attendees evaluations available|
Once accepted, in order for your session to be placed in our printed program and officially scheduled, you must confirm within the Presenter Portal that you will attend the conference and present this session. If you have several presenters, each presenter needs to confirm their participation and upload their headshot and bio.
Please upload a high quality, 1200 x 800 ppx photo. Accepted formats: JPEG (.jpg), GIF (.gif) TIFF (.tif), PNG (.png), Bitmap (.bmp). Size limit: 5 MB.
Please make a special effort to check the spelling in the title and description of your proposal. In addition, all acronyms must be spelled out on first reference — for example "The California Department of Education (CDE)" can then be listed as just "CDE" in all following references.
Any edits to your session must be completed within Presenter Portal by November 15, 2017.
CCSA membership and/or exhibiting at the conference are not required for presenting but conference registration is.
CCSA does not pay per diem, honoraria or expenses for breakout session speakers but may pay for featured and keynote speakers recruited specifically by CCSA.
All presenters must be registered for the conference but are offered a discounted rate. Presenters have three registration options:
The following rates are available exclusively to presenters:
Presenter Rates Before January 26
|Full Conference:||$350 ($225 Discount off Winter Rates for CCSA Non-Members and $125 Discount for CCSA Members)|
|1.5 Days:||$225 ($175 Discount off Winter Rates for CCSA Non-Members and $75 Discount for CCSA Members)|
Presenter Rates After January 26
Beginning in late November, approved presenters can register at the discounted presenter rate by logging into the Presenter Portal. If you register prior to announcements and your proposal is accepted, we will honor the presenter rate and adjust your registration; please email firstname.lastname@example.org to make this change. For any registration questions, you can contact 800-280-6218.
Exhibitors: If you have not registered, please contact your Booth Manager to facilitate registration.
Poster sessions are presented as part of an Expo within the Expo Pavilion within the conference exhibit hall. These intimate sessions provide an interactive and fun presentation structure, allowing attendees to study the information provided on the poster and discuss it with presenters one-on-one. Presenters are responsible for bringing their own materials, including tacks/pins/clips for the bulletin board.
CCSA will be covering the cost of a single sided laminated poster printing for your presentation through our General Services Contractor. The final size will be a 53” w x 44.5” foamcore poster with velcro backing. Your poster will be affixed on your bulletin board. In order for CCSA to cover the cost of your poster printing, you must submit your complete, designed order form by January 9. Instructions to come. If you wish for the decorator to help design your poster or to ship your ordered signage back to you after the close of the show, this will be at your own cost.
CCSA provides the following equipment for poster session presentations:
Presenters are required to upload their presentation materials prior to arriving onsite in San Diego. Please upload your materials by February 28, to ensure attendees have time to review as they are preparing their conference experience. Once you have uploaded your initial presentation, you can continue to upload additional or updated files. Attendees will have the ability to download session materials through the online program search on the conference website. We also encourage presenters to bring at least 75 hard copies of your session materials to your presentation.
To upload materials: Log into Presenter Portal and on the application home page, click on the Upload handouts link under your session title. Follow the instructions there to upload your file(s).
You can continue to upload or replace uploaded files at any time, even after the conference.
Please note that your materials will not be available through the mobile app.
Breakout sessions are presented in a workshop format and are 60 minutes long. Breakouts are scheduled throughout the conference and typically host approximately 50 attendees.
CCSA provides the following audio-visual equipment for breakout session presentations:
Flip charts, easels and markers will only be available upon request.
Please note that the conference does not cover audio-visual fees beyond the standard set described above.
|Long Beach Convention Center||Room Set|
|103B||Theater (140) Tues-Wed; Rounds (tables=8) Thurs|
|104B||Theater (410) Tues; Rounds (tables=22) Wed-Thurs|
|104C||Rounds (tables=20) Tues; Theater (410) Wed-Thurs|
|Expo Pavilion Presentation Areas||Theater (40)|
If you would like to ship presentation materials to the conference, please follow the advance shipping instructions to make sure your shipment is received on time. Due to the size of the convention center and the number of other shipments, your shipment must go through CCSA's General Services Contractor. You cannot ship directly to the convention center. The decorator would need to receive your shipment in their warehouse within dates to be determined in order for it to be transported to the convention center. Otherwise, please plan to hand-carry your materials with you to the conference or arrange shipment through your hotel.
Please submit the following critical information through the Presenter Portal to help us track your shipment:
Shipped materials for breakout sessions will be delivered to your presentation room for your convenience. Materials delivered to your room will be placed under the back table. If you placed an order to have a poster for your Expo poster presentation printed by the decorator, it will be affixed on your bulletin board.
Hand-carried session materials may be stored in the Speaker Ready Room or you may store materials in your presentation room under the back table.
CCSA is hosting a Speaker Ready Room for all presenters to check-in prior to your session. You will have the opportunity to view your presentation on a standard AV set and to obtain any technical support you might require prior to your scheduled session. Please be sure to do so at least two hours prior to your session. You can also pick up your Speaker ribbon, upload your presentation and enjoy refreshments.
Review the complete schedule here.
Driving directions and parking information can be found in the Hotel/Travel section of the conference website.
The 25th annual conference will be held March 26–28, 2018 in San Diego, CA at the San Diego Convention Center.