25th Annual California
Charter Schools Conference

25th Annual California
Charter Schools Conference

Important Deadlines and Dates for Presenters

August 15, 2017 Call for Proposals submission system opens
September 29, 2017, 11:59 p.m. PST Extended Deadline to Submit Presentation Proposal
November 6, 2017 Speakers notified of acceptance/decline
All CCSA Annual Conference programming will be up and available for review by attendees. In 2017, CCSA will be providing a unique URL to each presenter so that you can promote your own session.
November 15, 2017 Deadline for any edits to session for program and signs
November 15, 2017 Deadline to confirm participation, upload presenters' headshots and update bios through Presenter Portal
January 19, 2018 Early deadline to register (exhibitors—check with your booth manager)
February 16, 2018 Deadline to submit order for poster printing
February 27, 2018 First day for advance shipments of your presentation (if you are planning to ship them to the event) for arrival with the decorator
February 28, 2018 Deadline to upload presentation materials — REQUIRED
March 9, 2018 Deadline to update primary on-site contact person
March 21, 2018 Last day for advance shipments of your presentation materials (if you are planning to ship them to the event) to arrive with the decorator; please plan to hand-carry materials to the event after deadline
March 26, 2018
8:30 a.m.
Registration opens
Mid April 2018 Attendees evaluations available

See conference schedule

Confirm Participation, Upload Presenter Headshots, Update Bios and Edit Sessions — by November 15

Once accepted, in order for your session to be placed in our printed program and officially scheduled, you must confirm within the Presenter Portal that you will attend the conference and present this session. If you have several presenters, each presenter needs to confirm their participation and upload their headshot and bio.

Please upload a high quality, 1200 x 800 ppx photo. Accepted formats: JPEG (.jpg), GIF (.gif) TIFF (.tif), PNG (.png), Bitmap (.bmp). Size limit: 5 MB.

Please make a special effort to check the spelling in the title and description of your proposal. In addition, all acronyms must be spelled out on first reference — for example "The California Department of Education (CDE)" can then be listed as just "CDE" in all following references.

Any edits to your session must be completed within Presenter Portal by November 15, 2017.

Presenter Registration — Best Rate by January 19

CCSA membership and/or exhibiting at the conference are not required for presenting but conference registration is.

CCSA does not pay per diem, honoraria or expenses for breakout session speakers but may pay for featured and keynote speakers recruited specifically by CCSA.

All presenters must be registered for the conference but are offered a discounted rate. Presenters have three registration options:

  1. Discounted Full Conference Registration
  2. Discounted 1 Day Registration
  3. Presenter Only Registration: This option allows presenters to attend the conference for their scheduled breakout or poster session(s) at no cost but does not permit attendance at any additional conference activities.

The following rates are available exclusively to presenters:

Presenter Rates Before January 19

Full Conference: $350 ($225 Discount off Winter Rates for CCSA Non-Members and $125 Discount for CCSA Members)
1 Day: $225 ($175 Discount off Winter Rates for CCSA Non-Members and $75 Discount for CCSA Members)

Presenter Rates After January 19

Full Conference: $425
1 Day: $250

Beginning in late November, approved presenters can register at the discounted presenter rate by logging into the Presenter Portal. If you register prior to announcements and your proposal is accepted, we will honor the presenter rate and adjust your registration; please email to make this change. For any registration questions, you can contact 800-280-6218.

Exhibitors: If you have not registered, please contact your Booth Manager to facilitate registration.

Poster Printing Order — February 16


Poster sessions are presented as part of an Expo within the Expo Pavilion within the conference exhibit hall. These intimate sessions provide an interactive and fun presentation structure, allowing attendees to study the information provided on the poster and discuss it with presenters one-on-one. Presenters are responsible for bringing their own materials, including tacks/pins/clips for the bulletin board.

CCSA will be covering the cost of a single sided poster printing for your presentation through our General Services Contractor, NexxtShow. The final size will be a 53” w x 44.5”. Your poster will be affixed on your bulletin board. In order for CCSA to cover the cost of your poster printing, you must submit your complete, designed order online by Friday, February 16. NexxtShow will email a login and password for their ordering system.

CCSA is not able to cover the cost of layout or design work. If you wish for the decorator to help design your poster or to ship your ordered poster back to you after the close of the conference, this will be at your own cost.

CCSA provides the following equipment for poster session presentations:

Presentation Materials Upload — Required by February 28

Presenters are required to upload their presentation materials prior to arriving onsite in San Diego. Please upload your materials by February 28, to ensure attendees have time to review as they are preparing their conference experience. Once you have uploaded your initial presentation, you can continue to upload additional or updated files. Attendees will have the ability to download session materials through the online program search on the conference website. We also encourage presenters to bring at least 75 hard copies of your session materials to your presentation.

To upload materials: Log into Presenter Portal and on the application home page, click on the Upload handouts link under your session title. Follow the instructions there to upload your file(s).

You can continue to upload or replace uploaded files at any time, even after the conference.

Please note that your materials will not be available through the mobile app.

Presentation Equipment

Breakout Sessions

Breakout sessions are presented in a workshop format and are 60 minutes long. Breakouts are scheduled throughout the conference and typically host approximately 50 attendees.

CCSA provides the following audio-visual equipment for breakout session presentations:

Flip charts, easels and markers will only be available upon request.

Please note that the conference does not cover audio-visual fees beyond the standard set described above.

Shipping of Presentation Materials — February 27 – March 21

If you would like to ship presentation materials to the conference, please follow the advance shipping instructions to make sure your shipment is received on time. Due to the size of the convention center and the number of other shipments, your shipment must go through CCSA's General Services Contractor. You cannot ship directly to the convention center. The decorator would need to receive your shipment in their warehouse within dates to be determined in order for it to be transported to the convention center. Otherwise, please plan to hand-carry your materials with you to the conference or arrange shipment through your hotel.

Click here for a PDF of the required labels

Please submit the following critical information through the Presenter Portal to help us track your shipment:

  1. Name of individual responsible for shipping
  2. Phone number of person responsible
  3. Email address of person responsible
  4. Presenter(s)' name(s)
  5. Onsite cell phone number of presenter(s)
  6. Description of the shipment
  7. Number of boxes
  8. Carrier
  9. PRO number or shipping ID number
  10. Date of pickup, and scheduled date of delivery
  11. Weight of shipment if known

Shipped materials for breakout sessions will be delivered to your presentation room for your convenience. Materials delivered to your room will be placed under the back table. If you placed an order to have a poster for your Expo poster presentation printed by the decorator, it will be affixed on your bulletin board.

Hand Delivery of Presentation Materials — Provide Details

Hand-carried session materials may be stored in your presentation room under the back table.

Conference Schedule

Review the complete schedule here.

Travel Details

Driving directions and parking information can be found in the Hotel/Travel section of the conference website.

The 25th annual conference will be held March 26–28, 2018 in San Diego, CA at the San Diego Convention Center.