Week of March 13, 2023 • Sacramento Convention Center • Sacramento, CA
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Frequently asked questions

What are the deadlines for presenters?

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For deadlines and important dates, please see this page here.

Who should present?

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Typical presenters at CCSA’s conference are individuals or groups of:

  • Teachers
  • Charter school leaders
  • Business managers
  • Governing school board members
  • State/federal education agencies
  • Authorizing district representatives (e.g. charter school liaison staff)
  • Leaders of community-based organizations or businesses
  • Law firms
  • Researchers

Do I have to be a CCSA member or an exhibitor to present/submit a proposal?

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No. CCSA membership and/or exhibiting at the conference are not requirements for submitting a proposal to present.

How long are breakout sessions?

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75 minutes.

Who evaluates my proposal?

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Proposals will be reviewed by a committee made up of CCSA staff, advised by CCSA members when needed, with specific knowledge of the programming strands.

How is my proposal evaluated?

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Reviewers are looking for proposals that meet the breakout session strands and topics expectations and are responsive to the criteria outlined in the CFP Guidelines. See “tips for presenters” page as well.

What costs are covered by CCSA for presenters?

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CCSA does not pay per diem, honoraria or expenses for breakout session speakers. Approved presenters are offered a discounted presenter registration rate when their presentation is accepted.

What is the discounted presenter registration rate?

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All presenters must be registered for the conference but are offered a discounted rate.

Discounted full conference registration:

$399 before or on January 12, 2023
$499 on or after January 13, 2023

Approved presenters can register at the discounted presenter rate by logging into the Presenter Portal. If you register prior to announcements and your proposal is accepted, we will honor the presenter rate and adjust your registration upon request; please email to make this change. For any registration questions, you can contact 800-280-6218.

Exhibitors: If you have not registered, please contact your Booth Manager to facilitate registration.

If my proposal is accepted what's the next step?

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See Important deadlines and dates for Presenters.

  1. You will receive email notification if your proposal is accepted.
  2. You’ll need to confirm your session within the Presenter Portal If you have several presenters, each presenter needs to confirm their participation and upload their headshot and bio.
  3. Upload a high quality, 300 x 300 px photo. Accepted formats inlcude .jpg or .png. Size limit: 5 MB.
  4. Check the spelling in the title and description of your proposal. In addition, all acronyms must be spelled out on first reference — for example "The California Department of Education (CDE)" can then be listed as just "CDE" in all following references.

What materials do I need to prepare for my presentation?

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Year over year, attendees are consistent in for asking for presenter’s materials and providing feedback when they do not. Please upload your slide deck, handouts, and materials two weeks prior to the conference to ensure attendees have time to review as they are preparing their conference experience.

Once you have provided your initial presentation, you can continue to upload additional or updated files or URLs. Attendees will have the ability to download session files through the online program search on the conference website prior to and post conference.

To upload materials: Log into Presenter Portal and on the application home page, click on the "Upload Session Resources" link under your session title. Follow the instructions there to upload your file(s) or provide URLs.

You can continue to upload or replace uploaded files at any time, even after the conference.

How will my presentation room be set up?

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Breakout rooms will typically be set with some classroom style seating (a narrow table with two chairs) and the rest theater (chairs), with a podium and head tables at the front, and a material table at the back.

CCSA provides the following audio-visual equipment for breakout session presentations:

  • Screen
  • LCD projector with power and HDMI, thunderbolt and mini-display cables (to connect presenter's computer)
    • If your laptop requires a different connection, please bring your own adapter cable to hook up to the LCD projector. Adapters can be specific to your year and model of laptop so we cannot guarantee that our AV provider will have the correct adapter for your laptop.
  • DI box for audio through computer/projector
  • 1 wireless microphone on table stand (1-3 speakers), with one wired table mic added for 4 or more speakers
  • Flip charts, easels and markers will only be available upon request; to request a flip chart, please email . --see Important deadlines and dates for Presenters

Please note that the conference does not typically cover audio-visual fees beyond the standard set described above.

There is no dedicated internet in breakout rooms. Please be sure to download large files prior to arriving at the conference if you plan to share videos or large presentations during your session.