Frequently asked questions

Below are some of the most common questions we receive from exhibitors. If you can’t find the information you need below, please contact Exhibit Management at 541.346.3537 or

Current contracted exhibitors may log in to the Exhibitor Services Portal for the most up-to-date information on services and ordering options throughout the conference cycle.

Where can I find my login information to the Exhibitor Services Portal?

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If you’re a confirmed exhibitor, your login credentials were sent to you via email in your booth reservation acknowledgment. If you have trouble locating the information, please .

Who attends the conference?

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The California Charter Schools Conference attracts more than 3,200 California-based charter school leaders, teachers, board members, developers, business managers and policy makers. For more detailed profiles, please visit the demographics page.

What is the CCSA Conference’s policy regarding COVID-19?

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Conference hosts will implement measures to reduce risk of COVID-19 transmission during the Conference. Participants may be asked to wear masks, as well as to provide proof of full vaccination against COVID-19 or a negative COVID-19 test result prior to admittance to the Conference, to the extent these measures are consistent with state or local guidance in effect at the time of the Conference, or if CCSA determines such measures to be necessary to protect all Conference participants in light of COVID-19 conditions at the time of the Conference.

Notwithstanding such measures, there is no guarantee that COVID-19 will not be present at the Conference. By reserving the booth at the Conference, exhibitors and any contractors that may be assisting with assembly, disassembly, or staffing of your booth acknowledge and voluntarily assume this risk. Exhibitors may also be asked to sign a waiver of liability and hold harmless agreement prior to admittance to Conference.

Are there any restrictions on what I can include in my booth?

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The answer to this question depends on your booth size and configuration. Please consult line item 2 in the the California Charter Schools Conference exhibit hall rules and regulations for more information. Decorations such as balloons, hanging signs and banners are subject to approval. Please refer to the exhibit hall rules and regulations for a detailed description of the rules, regulations and liabilities governing the the California Charter Schools Conference 2020 exhibit. All hanging signs and specialty booth designs require written approval from . If you have any questions about your booth design or approvals you think you will need to ensure successful booth installation onsite, please contact .

Do you have booth spaces that are smaller than 10' x 10'?

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We do not offer booth spaces smaller than 10' x 10'. If you wish to increase the size of your booth, please contact with your request. Booth pricing is based on 10′ x 10′ increments.

Are there discounts available for nonprofit organizations?

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The exhibit space pricing structure is the same for every company, regardless of tax status or affiliation. However there are discounts available based on revenue, vendor membership status and deadlines. Please see pricing and benefits for details on booth rates.

How can I get an invoice or a W–9 form?

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Invoices and W-9 forms are readily available in the Exhibitor Services Portal under “Account Services.”

How can I pay my account balance? Can I pay by credit card over the phone?

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We cannot accept credit card payments over the phone. You can make a credit card payment at any time by logging in to the Exhibitor Services Portal and selecting “pay account balance.” You may also pay by check. Make checks payable to California Charter Schools Conference and send to:

California Charter Schools Conference
Exhibit Management
1277 University of Oregon
Eugene, OR 97403

How can I update my company name, company contact, email address, etc., for exhibit logistics purposes?

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You can update your company’s contact information, organization description or product and service categories through the Exhibitor Services Portal under “Submit Organization Profile.” Changes to your company name must be submitted in an email to .